Online AP Approval
Online AP Approval
Online A/P approval is the third in a suite of programs specifically designed to streamline the Accounts Payable process. When combined with MICR Check Printing and Digital Signatures, you can significantly improve the flow of your Accounts Payable processing, and reduce the time you and your staff are currently spending on Accounts Payables for the communities you manage.
- Board members have access to Online AP Approval 24 hours a day 7 days a week from the Community Web Site via the Internet
- Set approval requirements (up to 3) and / or designate that a Level 2 or Level 3 signature is required for invoices over a certain dollar amount
- Automatically exchange data between your Community Web Site and TOPS AP system via the TOPS Internet Scheduler
- TOPS reports provide approval and disapproval information for easy follow-up
- The ability to upload and store scanned images of the invoices to the websites
Board members will log in to their Community Website using their unique board level login name and password, access Online AP Approval, then view and approve outstanding bills for payment.
Both approved and disapproved invoices are downloaded to TOPS during the next automatically scheduled upload. The manager then previews the list of approved bills and processes them for payment.
The accounting manager can then follow up on disapproved items with vendors or board members as needed, obtain any additional information and notes, and then re-enter the bills and upload them to the Community Website Online AP Approval system.
Online AP Approval is available to any customer with a TOPS Community Website at no additional charge. You must have a TOPS Community Website for EACH community that wishes to use this feature.
